Troubleshooter: How to handle dental staff who forget to clock in and out?
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QUESTION: What is the best way to manage the forgetful employees who don't remember to clock in or out throughout the day? The concept of having a penalty seems harsh but may be the deterrent required to ensure that people properly log their hours.
ANSWER FROM REBECCA BOARTFIELD, HR specialist at Bent Ericksen & Associates:
We generally find that the best way to handle this kind of situation is to apply normal disciplinary procedures. This includes verbal and written warnings, possible suspensions without pay, and ultimate termination if the problem persists and your staff does not correct the problem.
It is not legal to issue penalties such as paycheck deductions or fines for these kinds of problems. Once wages have been earned for working, the wages cannot be taken away.
You could, however, make it a part of any eligibility criteria for something else. For example, if you have some kind of bonus program, you could either reduce the bonus or take it away completely if this issue arises during the bonus earning period. Prior to taking this action, you would need a well-written policy that describes the criteria for earning and receiving the bonus so that your employees know what to expect.
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